Project Coordinator – Hargeysa, Somaliland

Taakulo Somali Community

Project Coordinator – Hargeysa, Somaliland

Head-Quarter: Hargeisa –Somaliland. Address: Road Number 1, Badda Cas Village, Behind State House.
Organization Taakulo Somali Community
Subject Vacancy advert.
Position Project Coordinator
Duty Station Hargeysa with frequent travel to Ethiopia such as Jijiga and Harar.
Reporting to Operations Manager
Term 12-months initial contract (potentially renewable)
Review Probationary period 3 months, Performance Review every 12 months
Role Full-time role to work within Taakulo Somali Community (Taakulo) as the dedicated Coordinator providing all administrative support for Australian Doctors for Africa (ADFA) in Somaliland and adjacent areas of Ethiopia such as Jijiga and Harar.

BACKGROUND DETAILS:

Taakulo is a multifaceted non-governmental, non-profit making, non-political and non-partisan development and humanitarian aid organisation established in 2007 and headquartered in Hargeisa, Somaliland.

ADFA, founded in 2005, is a voluntary not-for-profit organisation registered in Perth, Western Australia, which provides specialised surgical services to teach and equip doctors, surgeons and nurses in Madagascar, Ethiopia, Comoros and Somaliland.

JOB OVERVIEW:

Taakulo has been working in partnership with ADFA for over 10 years, and has been instrumental in facilitating many of the ADFA outcomes in country, with logistical and administrative support. This Project Coordinator position recognises ADFA’s need for ongoing support in program delivery in Somaliland.

KEY RESPONSIBILITIES:

  • Government Liaison
  • Support ADFA to be compliant with Somaliland Ministry of Health Development, Ministry of Foreign Affairs and any other Ministry or Government Body requirements to enable ADFA’s work in Somaliland;
  • In collaboration with ADFA, facilitate all agreements, reports, letters of intent, and mous with government, and provide copies to ADFA.
  • Partner Support
  • Liaise with Taakulo, Diversity Action Network, Hargeisa Group Hospital, Edna Adan Hospital, to facilitate up to date mous;
  • Liaise regularly with partners through meetings and other communications, and keep ADFA informed;
  • Assist in program development, and continuous program improvement;
  • Undertake program evaluation including specifically monitoring key indicators;
  • Ensure annual or agreed reporting by each partner to ADFA;
  • Communicate on adfas behalf to organise training and teaching events;
  • Actively contribute to Taakulo fundraising activities through proposal writing, program development and report writing.
  • Equipment
  • Obtain customs clearance, transportation and distribution of all donated equipment including air freight and sea containers;
  • Ensure this is done in the most cost effective and accountable way;
  • Provide confirmation by way of written and photographic evidence;
  • Follow up on donated equipment usage and maintenance;
  • Assist with the purchase of equipment in country;
  • Assist with needs assessment and evaluation of requests for assistance within adfa’s operational and strategic plans.
  • Volunteer Visits
  • Assist with visas for entry of the Taakulo/ADFA volunteers / visitors;
  • Assist with logistics of visitors including accommodation, transport and vehicles, hospital schedules, meetings with officials, translators, etc.;
  • In coordination with hospitals, organise hospital outpatient clinics and Operating Room schedules;
  • Provide logistical support for teaching opportunities (ie, University and Hospital lectures, seminars, ward rounds);
  • Be available to assist the visiting team as required;
  • Liaise with Hargeisa Group Hospital administration to arrange final invoices for costs related to in country surgeries (ie, OR costs, hospital staff, pharmacy, etc);
  • Provide a summary report of each visit including numbers of patients by gender and age, numbers of students, junior doctors trained;
  • Obtain feedback from local patients, families and hospital staff by survey or other means.
  • Reports and Stories
  • Provide monthly reports to ADFA in Australia, detailing activities and achievements during the previous month – reports to be received within 2 weeks of the end of the month;
  • Undertake interviews and write stories for ADFA regarding the impact of their work in Somaliland, especially for social media and annual reports;
  • Coordinate project management activities, resources, equipment and information sharing;
  • Take the lead in identifying and documenting best practices, lessons learnt and relevant human-interest stories for publication and dissemination;
  • Represent Taakulo and ADFA at relevant coordination (meetings, relevant cluster meetings and other emerging response working groups);
  • Undertake partner reporting in a timely manner;
  • Work closely with internal teams and assist with schedule management;
  • assist budget preparation.
  • Policies
  • Read, understand and adhere to ADFA and Taakulo policies regarding Child Safeguarding, Prevention of Sexual Exploitation, Abuse and Harassment, Fraud and Corruption, Complaints Handling and others;
  • Undergo training in these areas where required.
  • Key Performance Indicators (KPIs):
  • The KPIs will assist in determining the performance of the Program Coordinator during the first 12 months of employment, and will contribute to decisions regarding contract extensions.
  • The KPIs will share according to acceptance of the professional experience of the new staff.

ESSENTIAL SKILLS AND QUALIFICATIONS:

  • Fluent in written and spoken Somali and English;
  • Degree in Project management, international relations, business, economics or related field;
  • Ability to write high quality concept notes and technical sections for donor proposals.
  • Strong planning, monitoring and organizational skills with good knowledge of the use of logical and result-based monitoring and evaluation frameworks.
  • Minimum of 8 years’ working experience;
  • Experience working closely and implementing projects closely with the Government.
  • Experience in system strengthening projects.
  • Excellent report and proposal writing skills in English language. Experience in interpreting data and writing reports to a rigorous technical standard.
  • Experience in successful project management or administration at a high level;
  • Commitment to improve the medical / surgical and hospital service for the poorest people of Somaliland;
  • Ability to work constructively within teams;
  • Strong sense of accountability and ability to communicate well with all stakeholders;
  • High personal standards of honesty, integrity and hard work with referees to testify.

APPLICATION PROCESS:

Interested candidates should send their applications (Cover letter and CV) to Taakulo Somali Community (TAAKULO) through the e-mail: jobs@taakulo.org. with the Subject: Project Coordinator Somaliland. All applications must be received latest by 29th November, 2021 by 16:00 East African standard Time.

 

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To apply for this job email your details to jobs@taakulo.org

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