2023-10-19

Project Management Support – Senior Officer (Automated Fingerprint Identification Systems) – Mogadishu, Somalia

Mogadishu, Somalia
Posted on October 19, 2023

United Nations Office for Project Services (UNOPS)

Project Management Support – Senior Officer (Automated Fingerprint Identification Systems) – Mogadishu, Somalia

Organization: UNOPS
Location: Mogadishu, Somalia
Closing Date: 2023-11-02

Job categories: Project Management, Programme Management

Vacancy code: VA/2023/B5311/26921

Department/office: AFR, SOCO, Somalia

Duty station: Mogadishu, Somalia

Contract type: Local ICA Specialist

Contract level: LICA Specialist-9

Duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance

Application period: 19-Oct-2023 to 02-Nov-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The Project Management Support – Senior officer (AFIS) is responsible for the day-to-day operations of the project and will perform the following functional responsibilities:

Lead the conceptualization, planning, preparation & monitoring of registration/verification activities for Police & Military Stipends.
The Project Management Support Senior Officer (AFIS) coordinates with the Pay Team Observers (PTOs) to ensure that beneficiary data are aligned with stipend payments. S/he also conducts formal and on-the-job training to ensure that field teams are prepared and knowledgeable to operate the UNHRS system efficiently.
Liaise with the PTOs & Project Managers for the Registration/Verification plan and perform thorough checks on the biometric equipment, ensuring that kits were ready for deployment.
Liaise with ICT for the maintenance of UNHRS Servers, Biometric kits, Fingerprint scanners, cameras, software upgrades, and advise the Project Managers on procurement and/or replacement of equipment and software if and when required.
In coordination with the relevant project focal points, She/he will ensure the timely and accurate flow of Biometric registration and verification data, provide comprehensive data quality reports identifying gaps, define and assess business impact, address data quality at the source, and promote a data-driven culture.
Synchronise field data captured on field kits with UNHRS servers/databases, ensuring that beneficiary data is secured and aligned and compiling comprehensive beneficiary registration/verification reports as per set standard.
Ensure that data backups are taken after each registration/verification/stipend run activity and are properly secured.
Coordinate with the PTOs and Project Team for creation of monthly Payment Lists, reconciliation of verification list with the payment list, and reconciliation of payment lists with the bank proof of payments.
Maintains an up-to-date Biometric Asset Register with the current location of the kits. Responsible for the handover-takeover of the Biometric kits and maintains records of the same.
Provide comprehensive data analysis and any ad-hoc reports for data assurance, audit, and quality control purposes.
Maintain contact with field teams to ensure the smooth completion of beneficiary registration/verification activity, provide remote support to the field teams, troubleshoot, and provide quick effective resolutions to the application/system issues when encountered at field level and travel to field locations when required.
Assist the Police & Military Stipends Project Managers in development of regional, personal & thematic plans to achieve stated goals and objectives, including developing background and contextual components of work plans.
Provide inputs to the weekly/monthly/quarterly reports.
Participate in relevant coordination meetings, technical evaluations, and other working groups.

Impact of Results:

The Project Management Support – Senior officer (AFIS) has a major role to support the Police & Military Stipends Senior Project Managers that directly affects the ability of the FGS and FMS (military and police) to effectively and efficiently disburse stipend payments in a timely fashion, which will have a direct impact of the delivery of safety and security services to the broader Somalia.

Education/Experience/Language requirements

Qualifications and Experience:

Education

Advanced University Degree (Master’s Degree) in Information Technology, Computer Science, Software Engineering, Statistics, or other relevant discipline is required.
A First University (Bachelor’s) Degree in Information Technology, Computer Science, Software Engineering, Statistics or other relevant discipline combined with two (2) additional years of relevant experience may be accepted in lieu of the advanced university degree.

Experience:

Required Experience:

A minimum of two (2) years of relevant work experience in project management support with a focus on Automated Fingerprint Identification Systems (AFIS) and OR verification of personnel systems, procedures, and web applications is required.

Desired Experience:

Expertise in Data Management, Data Analysis and tools such as Google Sheet / Microsoft Excel.
Knowledge of Project Management is an added advantage.
Experience in complex humanitarian and /or development programmes, in one or more countries, at an operational level is an asset.
Good knowledge of the role and activities of international organizations within a complex humanitarian emergency or developmental environment is desirable.
Ability to produce reports on substantive issues, with particular attention to deadlines.
Good interpersonal, communication skills and abilities to gain assistance from others in a team endeavor.
Ability to effectively work in a multicultural environment.
Good planning, coordination, and analytical skills, as well as the ability to implement innovative solutions to complex challenges.
Ability to travel extensively.
Work experience in the East Africa region is desirable.
Work experience in developing / conflict/post-conflict countries is desirable.
Ability to work with little or no supervision in high-risk/hostile environments.
Capable of delivering on-the-job training.
Experience /knowledge of Web-Based Management Systems is an asset.