Project Manager – Puntland, Somalia

A. INTRODUCTION
JOB DESCRIPTION FOR PROJET MANAGER
VSF Germany is an international Non-Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the region, VSF Germany implements activities in Sudan, South Sudan, Kenya, Somalia & Ethiopia. It focuses on Livestock, food security and Livelihoods, Natural Resources Management, Peace and Conflict, Good governance, Disasters & Emergency, and Agriculture, marketing, but also with developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.
VSF Germany is implementing the project ‘Strengthening Livelihoods and Resilience of Crises-Affected Communities in Puntland and Jubaland States, Somalia’ for the next 3 years with funding from BMZ. Funds direct recipient is VSFG for Somalia and then VSFG has sub-contract the implementation to Partners, as sub- grantee (SIF) and Local partner: Somali Lifeline Organization (SOLO), VSF-G, will implement activities in Somalia (Puntland state)
Puntland State is geographically located in the Eastern portion of Somalia. The population mainly depends, either directly or indirectly, on livestock products for their livelihood and is best suited for pasture, and not for extensive crop production due to general scarcity of water, formation of salt deposits on plots in the water spring areas, poor farming systems and the poor quality of available seeds.
The project will be implemented in Puntland – Nugaal region (Garowe and Burtinle). The overall objective of the programme is to “To enhance livelihood and resilience of vulnerable crises-affected communities and institutions through multisector interventions.” The action will be implemented in a consortium led by VSFG in collaboration with SIF & Local partner: Somali Lifeline Organization (SOLO), key stakeholders including; Government and local authorities, Puntland National Veterinary Association, Private sector, Training institutions and Community groups in-order to ensure the success and achievement of the set objectives.

The position
We seek to recruit a qualified and well experienced project manager to support and lead the implementation of project activities. The position will be field based in Garowe and with frequent visits to other locations within the project area. The incumbent will work in collaboration with senior project officer, project officers, field officers and the support team provide technical expertise and support in planning, implementation, monitoring, reporting and communication. The project manager will be in charge of direct implementation of project activities for a period of 12 month with possibility of extension based on performance.
The position holder will work under the guidance and in close cooperation with the Technical advisor and the country Director and in collaboration with all field staff. S/He will be directly responsible for all project activities at field level.

DUTIES AND RESPONSIBILITIES

I. Leadership & Operations
 Provide direct leadership, management and supervisory for all project staff.
 Conduct training needs assessments on their project team.
 Develop, implement and improve systems for transparent and sound project implementation
 In charge of project related logistics-, HR- and financial management, ensuring strict adherence to donor
and VSF Germany rules & regulations.
 Supervise, manage, and monitor all project related operations ensuring timely and cost efficient delivery of
all ordered goods in all the field locations.
 Lead the staff on the ground in planning and efficient use of resources.
 Assure completeness and high quality of project reports of team members and address issues as appropriate.
 Ensure compliance with standard policies and procedures.
 Coordinate activities by scheduling work assignments, setting priorities, and directing the work of
subordinate employees.
II. Project Management
 Pro-actively organize and conduct (baseline) surveys and focus group discussions
 Responsible of the project implementation including control of project expenses.
 Produce and compile internal and donor reports, including coordination and reporting on the project
areas.
 Provide technical support and advice to project staff.
 Be proactive in the development of project designs and proposals
 Manage the development of team by ensuring, that project tasks are in line with the project description or
Logical framework.
 Create and execute project work plans and revise as appropriate to meet changing needs and requirements.
 Review deliverables prepared by team before passing to the line manager and other VSF Germany stake
holders.
 Minimize the organization’s exposure and risk on project.
 Ensure project documents are complete, current, and stored appropriately.
 Comply with- and enforce standard project implementation policies and procedures.
 Spearhead Monitoring and evaluation activities of the project.
 Prepare the final project report and review if all project documents are complete, scanned and properly
orderly stored in a CD.

III. Technical support & capacity building
 Provide support and understanding to staff on project implementation and other relevant project areas.
 Possess a thorough understanding of team capabilities and lobby for the right upgrade.
 Maintain awareness of new and emerging technologies and the potential application on the project activities
carried out.
 Identify staff development and training needs especially in areas relating to the core services of the
organization and.
 Ensure capacity building of staff
IV. Communication
 Compile and submit internal and external, technical and progress reports to the line manager

 Ensure clear channels of communication within the staff team in the project area and with the regional office.
 Active participation in technical meetings and committees on national and project level.
 Develop and maintain partnership with the government ministries stakeholders and collaborators within
the project area.
 Participate in the project management, monitoring and analysis of output and outcome indicators
 Keep the project team well informed of changes within the organization and general corporate news.
 Deliver engaging, informative, well-organized presentations in VSF news, newspapers or technical
journals/conferences/platforms
 Meet with community representatives or government authorities to determine overall growth and
development needs and goals, and to develop and support activities, programs, and plans.
IV. Financial Management
 Develop project activity budget, work plan and expenditure forecasts, for submission to the Head of Finance and Head of Programs.
 Develop monthly activity related financial budget and project expenditure forecasts
 Submit punctual monthly expenditure report according to donor guidelines.
 Review timely monthly financial report on correct bookings and correctness
 Responsible for field expenses and field financial management ensuring strictly standards, rules and
procedures provided
 Ensure all project legal documents are complete
 Manage project budget to ensure funds are responsibly utilized as allocated.
MINIMUM QUALIFICATIONS AND WORK EXPERIENCE
 Master’s degree related to development studies, social sciences, project management, planning, and disaster response.
 Articulate in livelihood support in Somalia;
 Articulate in project support, development planning and capacity building in Somalia.
 Functional understanding of the Food Security & Livelihoods Cluster in Somalia;
 Functional understanding of the Food Security & Livelihoods indicators;
 Demonstrated experience on BMZ and other UN donor-supported projects
 Proficiency in Management Finance;
 Proficiency in employment of project logic systems.

Experience
 At least 5 years of practice in Somalia;
 At least 3 years of management level practice in BMZ funded project.

 

How to apply
Interested and qualified candidates should submit an application letter and CV to: Postal address: VSF Germany, Piedmont Plaza, off Ngong’ Road, 2nd floor, P.O BOX 25653, 00603 Nairobi, or via email address admin_hr@vsfg.org, and cc toahmed.abdullahi@vsfg.org). Indicate on the subject the Job Title applicable. Applicants will be assessed on a continuous basis alongside internal candidates.
Only short-listed candidates will be contacted for interviews.
Closing date for receiving applications is Thursday 26th August 2021, on or before mid-night (East African time).

Disclaimer: VSF Germany does not charge for its recruitment nor ask the applicants to pay any form of fee.

 

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