Project Manager, WASH – Kismayo, Jubbaland, Somalia

Terms of Reference

Department:                                        Program

Position:                                               Project Manager, WASH

Direct Hierarchy:                               Area Manager

Location:                                              Kismayo, Somalia

Date:                                                     March,30^th 2022

1. Main objective:

The WASH PM manages the mobile team and day to day WASH activities in the sites including the activities related to WASH sector, under the direct management of TASCO Area Manager. This includes but it is not limited to coordination with humanitarian partner agencies and site administration; communication and liaison with communities, including capacity building of staffs;

Supervising and monitoring implementation of WASH infrastructures, hygiene promotion activities, establishing and strengthening of community structures like WASH committees, water management committees and community hygiene promoters.

The WASH PM is responsible for implementation of project work plan, ensures regular reporting to the Area Manager and the Technical team in Hargeisa, and supports delivery of quality activities to ensure that all inhabitants of the sites are living a safe, secured and dignified life. In addition, to ensure they have access to safe and affordable water, clean sanitation facilities and good hygiene practices.

1. Responsibilities and Duties

Project implementation

Coordination and Service Delivery Monitoring

Coordination with all humanitarian partners and stakeholders working in the sites

Liaising and coordination with local authorities responsible for site administration and delivering of services in the site

Liaising with Sub National clusters (particularly, WASH, Shelter, Protection)

Monitoring of service provision by partners at site level. Support to partners to achieve agreed minimum standards and service delivery quality.

Timely reporting any gaps and/or duplication in service delivery and advocating through the appropriate mechanism for achieving agreed minimum standards and service delivery quality

Supporting HLP activities and engaging in negotiations with gatekeepers, landowners and local authorities to ensure proper formal land tenure agreement are in place and risk of eviction is minimized

Community liaison, mobilisation, and accountability

–       Establishing community governance and representation committees and strengthening the coordination and

relationship-building with community leadership groups and community members on a formal and informal basis Organizing regular meetings with committee and community representatives’ participation in coordination
meetings

Overseeing mobilization activities conducted by assistants/outreach workers or community

members/representatives and supporting community mobilisation of partner agencies, as needed

Overseeing of and support to TASCO Communication with Communities (CwC) activities, including but limited to outreach activities and information campaigns

Support the establishment of information desks and Complaint Response Mechanism (CRM)

Once established, overseeing operation of information desks and Complaint Response Mechanism                                                                                                                                                (CRM), including data management and referrals

Training and coaching of camp committees, partner agencies and site team on WASH related topic Training of WASH management committees on WASH related topics.

Infrastructure and site maintenance

–       Supervising regular WASH infrastructure and physical service delivery in the

camp (water supply, latrine construction and rehabilitation of shallow wels, community infrastructure)

Supporting WASH Engineer/WASH Project Officer/WASH Project Assistant in preparing plans for site works, and overseeing implementation by site infrastructure team/contractors as needed

–       Overseeing information management activities and information sharing with partners and stakeholders to

improve coordination

Supporting improvement of information management systems in the site in collaboration with the database assistant including identification of information gaps, design/review of tools, databases and reports, data collection oversight

WASH interventions:

–       Prepare project work plans and implement them within the timeframe.

Manage and supervise all the WASH project’s implementation activities in compliance with donor requirements. Manage selection and repair of selected water sources.

Manage desludging, construction and hygiene promotion activities.

Liaise with other departments to coordinate procurement and other needs for project implementation. Train water management committees and community hygiene promoters.

Responsible for effective delivery of projects activities within the proposed time and budget.

Actively participate in all the field meetings, deliberations, project site visits, workshops which address or are related to project activities.

Prepare project progress reports, monthly reports, sub cluster reports and assessment report and ensure timely submission.

Participate proactively and contribute in the WASH cluster meetings/WASH coordination meetings at Regional level.

Work closely with AME, Communication and Technical Coordinator for effective project delivery. Contribute to mainstreaming of gender in project activities.

Work with relevant Government Ministries and other WASH stakeholders to ensure complementarity and coordination of WASH projects implementation.

Protection mainstreaming

Considering gender, protection, and GBV concerns in all aspects of project activities

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, TASCO staff, partner agencies, casual labours)

Supporting and promoting participation of women, youth, people with specific needs and marginalised groups in camp governance mechanisms, WASH activities.

Ensure that principles of data confidentiality are respected in information management activities and that sensitive data of beneficiaries are protected when stored or shared it strictly necessary

Ensuring that all site maintenance and infrastructure interventions are carried out through a vulnerability lens and whenever site maintenance activities are implemented, always consider accessibility to infrastructure and inclusion of people with specific needs

Project management and reporting

Planning, Implementing and Reporting

–       Developing weekly and long-term work plans for the project implementation, set direction by prioritizing and

organizing activities and resources to achieve project objectives and ensuring regular follow-ups on plans implementation

Organizing regular staff coordination meetings for the sites

Excellent liaison with other Site Team Members, ensuring consistency and coordination of activities in the site Timely reporting on problems and challenges in the site to line manager and to the technical team.
Timely reporting on security and safety incidents, including fire, evictions, floods and any possible security hazards in the site to line manager and to the line manager and Technical Coordinator
Timely submission of internal reports (weekly, monthly and ad hoc donor reporting)
Timely submission of clusters reports

Day to day supervision of WASH team.

Ensure WASH staff and incentivized labour for their site are actively following their TORS and abiding by TASCO’s camp Code of Conduct

Support to Area Coordinator and Camp Coordinator in identifying areas for improvement and developing site strategy

Supporting AME activities during monitoring and evaluation activities of project implementation and addressing recommendation of AME department to enhance effectiveness of project activities and maximize impacts

Logistics

Provide inputs for the elaboration of Procurement plans, procedures as requested by operation Department Send accurate and precise order request in a timely manner

Confirm quality of material selection by the Logistics and procurement departments

Ensure a proper management and use of the project assets and stocks Plan team movements based on available fleet and applicable policies

Finance

Review the provide accurate forecasts with BOQs

Forecast monthly cash requirements of the project and submit to finance team

Following and Monitoring Project expenditures

Transparency and Compliance

–       Ensuring compliance to TASCO internal procedures and donor procedures

Accurate record keeping of project documentation, including photos and proper filing of meeting minutes,

attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy.

HR

Participation in recruitment of new staff

Support in hiring and management of daily labour

Identification of capacity-building needs and opportunities of the team with consultation of HR to imrove their quality of performance

Ensure a positive working environment and good team dynamics Undertake regular appraisals of staff

Protection Mainstreaming

• Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, TASCO

staff, partner agencies, casual labors).

APPLICATION PROCESS:

Intrested Candidated should send their Application (Cover letter and CV) to Taakulo Somali Community Through the E-Mail : jobs@taakulo.org  with CC south-central.som@taakulo.org . please Indicate clearly the Position your Applying in the subject Line : Wash Project Manager-Kismayo-Jubaland. All Applications must be received latest by 5^th April 2022 by 16:00 East African Standard Time.

 

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