PURCHASING CLERK – GURIEL, SOMALIA

EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

	Job Title	: PURCHASING CLERK
	Work Location	: GURIEL_SOMALIA
	Start date	: AS SOON AS POSSIBLE
	Nationality	: Somalia
	Length of contract	: Fixed term (1year) 100% with 3 to 6 months’ probation period.

Main Purpose

Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods

Accountabilities

Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.

Placing purchase orders to pre-selected suppliers with whom prices have been agreed.

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.

Regularly updating the supplier-item-price data on the supply office. Informing the Supply Activity Supervisor or Logistics Manager of all information or modifications to the “item-supplier” data: price, address, items available…

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made

Assisting in reception control process with the storekeeper and supply activity supervisor

MSF Section/Context Specific Accountabilities

Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.

Collect and compile quotations, bids, specs, ect for review and documentation.

Identify and advise the best source to obtain needed materials based on price, availability and quality needs.

Prepare and process purchase orders and verify pro forma invoices and order confirmations for accuracy.

Maintain database of historical purchasing data for Mudug Project purchases.

Ensure that processed orders are filed for reference once the order is satisfactorily complete.

Maintain the MSF Archiving system and ensure all relevant procurement documents are properly archived as per the MSF LogAdmin.

Requirements

	Education		Essential, 2/3 years Diploma Certificate. Bachelor Degree desirable.
	Experience		Essential At least 2 years in NGO supply & procurement related jobs.
			MSF Experience desirable.
	Language		Essential: proficient in English and Somali languages.
	Knowledge		Essential, proficient in Microsoft Office (Excel, Word). Desirable,
			Experience with procurement software or ERP systems
	Competencies		Results and Quality Orientation L1
		Teamwork and Cooperation L1
			Behavioural Flexibility L1
		Commitment to MSF Principles L1
			Service Orientation L1
			Stress Management. L2

How to apply:

Candidates meeting the above qualifications are requested to submit a cover letter and an updated Curriculum Vitae as a SINGLE FILE in PDF mentioning the subject line “PURCHASING CLERK” through this link https://ko-hr.kenya.msf.org/jobs on or before 10th September 2025.

“All Education/Experience/trainings/etc. that is NOT supported with certified documents, shall not be considered”

Only shortlisted candidates will be contacted.

No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training).

Apply Here

 

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