PURCHASING OFFICER – GAROWE, SOMALIA

EXTERNAL VACANCY RE-ADVERTISEMENT

MEDECINS SANS FRONTIERES (MSF)–SOMALIA MISSION 

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

Job Title : PURCHASING OFFICER

Work Location : GAROWE – SOMALIA

Start date : As soon as possible

Length of contract : Fixed term (1year) 100% with 3 months’ probation period.

Main Purpose

Main Purpose: Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities

 Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:

 Constantly assessing the local market, seeking products and suppliers that offer  the best value for money and negotiating  prices in order to  guarantee the best quality and pricing for MSF goods and  commodities.  Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available

 At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

 Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

 Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

     Assisting        in reception control process with the storekeeper

    Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

 Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.

     Collect and compile quotations, bids, specs, etc for review and documentation.

 Identify and advise the best source to obtain needed materials based on price, availability and quality needs. Prepare and process purchase orders, verify pro forma invoices and order confirmations for accuracy.

 Maintain database of historical purchasing data for Garowe Base purchases. Conduct market assessment for the different categories.

 Maintain the MSF Archiving system and ensure all relevant procurement documents are properly archived as per the MSF LogAdmin. 

Requirements

Education	     Essential, secondary education; commerce related studies desirable
Experience	     At least 2 years’ experience in supply chain related jobs
Language	     Essential mission working language and local language
Knowledge	     Essential, Proficient in MS (word, excel and internet)
Competencies	 Results and Quality Orientation L1 Teamwork and Cooperation L1      Behavioural Flexibility L1  Commitment.to MSF Principles L1 Service Orientation L1      Stress Management L2

If you meet the above requirements, please apply through the link attaching your CV & motivation letter as a  single file by 4^th May 2026”. The detailed advertisement and application portal can be accessed via the following link: https://ko-hr.kenya.msf.org/jobs

FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

Previous applicants should not reapply.

Only shortlisted candidates will be contacted.

(MSF is an equal Employer and does not charge any application/recruitment or training fee).

Apply Here

 

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