Re-Advert: FSL Deputy Program Manager – Qardho

JOB TITLE: FSL Deputy Program Manager   – Re-advertisment

TEAM/PROGRAMME: Child Poverty Reduction

GRADE:  3

LOCATION:  Gardo

POST TYPE: National; 7 months

CHILD SAFEGUARDING: Level 3 – the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The primary purpose of the Child Poverty Reduction Deputy Program Manager is to assist the Child Poverty Reduction (CPR-PM) in organising multiple Child Poverty Reduction projects and their activities in Puntland. The post-holder will support the PM in budget management responsibilities for Child Poverty Reduction program. S/he will contribute to programme strategy, ensure close co-ordination and integration with other projects and foster good working relationships between all sections of the team and with communities, local leaders and counterparts. S/he will work closely with the FSL Program Manager- Southern states, Field Manager- SWA, Child poverty reduction Technical Specialists, Head of Child poverty reduction, Finance, Human Resource and Logistic staff

SCOPE OF ROLE:

Reports to:  Child Poverty Program Manager.

Country Dimensions: Save the Children works in various sites within Puntland, Somaliland and southern states of Somalia with a team of more than 500 staff and and current budget of more than USD100 million.

Staff directly reporting to this post: Child poverty reduction DPMs

KEY AREAS OF ACCOUNTABILITY:

Program Development and Management Support: In close collaboration with the Child Poverty Programme Manager, Puntland, Child Poverty Technical Specialists and the Areas Manager, the job holder will:

·         Assist in the development of thorough analysis of the food security and livelihoods situation in Puntland through primary and secondary assessment and with due consideration for child rights and objective of the programme,

·         Coordinate the support for programme development with updated location specific information, budgeting, procurement plan and work plan in the process of new business development for Puntland,

·         Ensure an adequate necessary step towards the technical kick-off and compliance kick-off and that the project team have developed full understanding of the project,

·         Ensure adequate team with the required capacity are set to are organised and available for humanitarian Child Sensitive Food Security Response and sustainable livelihood development in Puntland,

·         Ensure the implementation of the projects are well organised through the development of programme work plan on Monthly/quarterly/annual basis, detailed implementation plan of projects, phased budget, quarterly budget forecasts and procurement plan for all Child Poverty Reduction Program.

·         Lead the implementation of project activities ensuring that resource transfers are delivered on time and in line with the allocated budget,

·         Identify child poverty reduction program supply needs and coordinate with the logistics team to put in place a sensible phased procurement plan,

·         Ensure that Child Poverty Reduction team coordinate and are well represented in all relevant coordination mechanisms in Puntland,

·         As delegated act the Child poverty reduction (CPR-PM,) and ensure smooth implementation of the Child poverty reduction programm activities.

Budget Management & Monitoring: In close consultation with the Child poverty reduction (CPR-PM), Puntland Finance team, the job holder will:

·         monitor expenditures related to the In consultation with the Child Poverty Reduction (CPR-PM), manage assigned program budget lines and ensure proper and effective use of program resources.

·         Assist in developing phased budgets and cash forecasts for Child Poverty Programme in Puntland on quarterly and annual basis.

·         Track the Child poverty program budgets performance during each quarter.

·         Participate in monthly BVA meetings to identify under spent/overspent project budget lines and draw up comprehensive plan to utilize allocated budget as per the project work plan,

 

Staff Capacity building: In consultation with Child Poverty Technical Specialist, Human Resource Departments and the Child Poverty Reduction Programme Manager will:

·         Ensure all Child poverty reduction staff adheres to the security protocol and are sensitized to child safeguarding policy, child protection and code of conduct.

• Develop staff capacity to ensure that all FSL staff can:
• Target the most vulnerable beneficiary households,
• Design, implement, monitor and report on all FSL, especially cash transfer, resilience, IGA, TVET, Micro credit schemes and DRR activities.
• Identify learning and training opportunities for Child poverty reduction Project staff and work as a mentor and role model for less experienced staff,
• Conduct trainings to build the capacity of staff/volunteers and the community at large in best practice of food security and Livelihood practices.

Monitoring, Evaluation, Accountability and Learning (MEAL): In coordination with the MEAL team, the jobholder will:

·         Monitor program progress against both programmatic and budgetary targets.

• Monitor the project reach using the Indicator Performance tracking.
• Create M&E and accountability plans; put in place accountability activities for the Child poverty reduction projects, ensuring that feedback from all relevant stakeholders is considered in program design.
• Monitor project performance against the protocols designed for the program and ensure action points are addressed in their respective timeframe.
• Assist the Child poverty reduction Program Manager in the dissemination of the findings and results of surveys and ongoing analysis both within Save the Children and the wider community.
• Ensure the implementation of sufficient monthly monitoring and evaluation Child poverty reduction programs
• Monitor and track all facilities, groups and establishments made under Child Poverty Reduction in Puntland
• Monitor any risk of potential emergency that will most likely impact Child Poverty Reduction Programme deliveries or increase vulnerability.

Reporting & Documentation:

• Prepare timely program updates and draft donor reports on project activities in compliance with internal Save the Children requirements and any relevant external donor requirements.
• Conduct systematic documentation of the Child poverty reduction programme on the form of case studies, video clips, photos, lessons learnt etc.
• Ensure proper filling and data storage for all the projects.

SAVE THE CHILDREN COMPETENCY FRAMEWORK

Developing Self and Others (Accomplished)

• Gives regular positive and constructive feedback to others
•  Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)
•  Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them.
•  Coach others to learn from their experiences on the job and to use the resources available to them

Problem Solving and Decision Making (Accomplished)

·         Uses data and evidence to drive decision making for quality improvement

·          Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts

·          Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

·          Takes decisions when decisions are due and is prepared to account for them.

Applying Technical & Professional Expertise (Accomplished)

·         Makes decisions based on professional expertise and experience without deferring unnecessarily to others.

·          Shares knowledge and best practice on technical solutions so that others can make best use of that expertise  Actively seeks new ways to develop the application of technical and professional standards within the team Networking (Accomplished)

·          Builds trust with contacts through openness and honesty.

·          Participates effectively in sensitive, complex and/or high impact relationships and networks

·          Builds strong relationships with a broad range of stakeholders.

·          Spots opportunities to bring together partnerships/working alliances that have not been used before