Records Assistant – Baidoa, Somalia

The Role:

The position holder will implement day-to-day clerical duties to support a smooth, efficient finance records management function. The incumbent will undertake timely scanning of finance documents, labelling & filing, retrieving documents for audit and dispatch to Regional Office as required. Implement auditable filing including World Vison’s information storage system (BOX) as per World Vision Standards and any other administrative duty on a regular basis.

Key Responsibilities:

• Day-to-day clerical duties
• Promote an efficient finance records management function
• Under take timely scanning of documents
• Maintain document tracking tools/ledger for all documents received in finance
• Ensure documents conform to completeness standards including acknowledgement before scanning
• Support finance officers in retrieving documents for audit or regional office as required
• Ensure proper labelling of files and completeness of all Cash Vouchers, Journal Vouchers and Deposit Vouchers
• Support Admin team as and when required
• Upload documents to the WV information storage system daily.