REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR THE PROVISION OF LOGISTICS SERVICES – (Hirshabelle, South West, Jubaland, Puntland, Galmudug, Somaliland)

REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR THE PROVISION OF LOGISTICS SERVICES

Date of this EOI:			27th  July 2021.
Closing Date for Receipt of EOI:		22nd August 2021.
Reference No:				WFPSOM/LOG/015/07/2021
Address EOI to the Attention of		Magda Jurkowiecka, Head of Logistics

WFP Somalia Email:  Somalia.contracting@wfp.org

I.BACKGROUND

The United Nations World Food Programme hereinafter referred to as the “WFP”, with its Headquarters located in Via C.G. Viola, 68/70, 00148 Rome, Italy is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience by assisting almost 100 million people in around 83 countries each year. About 17,000 people work for the organization, most of them in remote areas, directly serving the hungry poor.

The WFP Somalia office seeks to establish and update the pool of pre-qualified suppliers (2021 shortlist) capable to offer required services in Hirshabelle, South West, Jubaland, Puntland, Galmudug, Somaliland and Northwest. WFP invites eligible contractors to express their interest in providing the requested logistics services as per this EOI.

DESCRIPTION OF EOI

WFP aims to establish shortlists for confirmed and potential service requirements below:

Landside Transport, Cargo Handling & Facility management services

Clearing and Forwarding,

Air Transport

Ocean & Multimodal Transport

Pest Control & Fumigation

Last-mile delivery

Milling Services

WFP Somalia hereby seeks to pre-qualify contractors with reliable experience and capacity for the provision of the above-mentioned logistics services in Somalia. Eligible service providers are encouraged to fill in the attached questionnaire forms, which can also be requested by e-mail from Somalia.contracting@wfp.org or obtained from WFP Area Office in Hargeisa, Berbera, Bossaso, Galkayo, Mogadishu, Kismayo, Dobley and Dollow or at the Liaison Office on UN Crescent, Off UN Avenue, Gigiri Nairobi.

Eligible service providers, who meet the pre-qualification criteria in this EOI and are included in the relevant 2021 shortlist may be invited to participate in future business opportunities based on subsequent calls for tenders.

This EOI does not constitute a binding or enforceable agreement between the WFP and any party and it serves as a non-binding call for eligible contractors to demonstrate an interest in partaking in future tender opportunities. WFP reserves the right to accept or reject the inclusion of potential contractors into 2021 shortlist based on its own assessment and discretion.

WFP reserves the right to request further assessment, including site visits and interviews, to assess and validate the capacity of potential contractors to deliver the required services.

WFP reserves the right to award any potential future business opportunity to one or more bidders in part or in full.

Whenever a call for tender is issued, the relevant shortlisted suppliers shall receive specific terms of reference and more requirement details to support the submission of bids.

EOI REQUIREMENTS

The following minimum requirements shall be fulfilled for a company to be considered for 2021 shortlist:

A letterheaded demonstration of interest expressing the relevant services the company is willing to provide;

Documented proof of existence for at least the last 3 years including certificate of incorporation/registration;

Documented proof of right to operate in Somalia, including but not limited to duly registration with relevant regulatory and financial authority (e.g. license and tax certification) both at national and federal state member levels;

Demonstrations of financial capability based on last three years audited accounts;

Demonstration of no outstanding bankruptcy, judgment or pending legal action that could impair operational capacity;

An original letter of support from the interested agent/company’s principal financial banker outlining the interested agent/company’s financial status and credibility. If such a letter is issued in the name of an individual (guarantor) related to the interested agent/company, the interested agent/company should clearly state on the letter of interest the guarantor’s exact position in the company and/or other links with the company;

Completed WFP Questionnaires required for relevant shortlist:

Annex A – General company information (mandatory for all applicants)

Annex B – For landside transport, cargo handling & facility management service,

Annex C- For Port Services /Customs Clearance Services,

Annex D – For Airfreight Services,

Annex E- For Ocean & Multimodal Transport Services,

Annex F – for Pest Control & Fumigation services

Annex G – for Last Mile/Home Delivery services

Annex H – For Milling,

Complete list of parent companies, subsidiaries, sister companies, joint ventures and business alliances as well as other companies that are directly/indirectly controlled or is controlled or is in common control with another potential eligible contractor;

Complete detail of shareholder and senior management structure including the provision of passport copies of all shareholders;

Proof of past performance based on copies of at least three recent Purchase Orders/Contracts from current or recent clients for the provision of similar to that described in this expression of interest;

Company profile illustrating: structure and history of the company; presence and experience.

List of current areas where the company is presented.

IV. ELIGIBILITY AND APPLICATION

Any contractor that fulfils the above requirement and has a demonstrated capacity and expertise to deliver services to WFP shall be considered for the Expression of Interest.

WFP reserves the right to include a company in all or part of the shortlists required but does not bind itself to accept any EOI for other reasons than its discretion and assessment. Furthermore, WFP reserves the right to keep the results of the analysis and its selection process confidential.

The contractors currently included in existing shortlists shall submit an updated expression of interest with the complete requested package of documentation.

WFP reserves the right to review the maintenance of companies in the shortlist based on the provided documentation and past performance.

WFP shall not consider incomplete submissions.

IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration.

No offer is requested at this stage.

 

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