2022-09-04

Senior Finance Officer – Mogadishu, Somalia

Mogadishu, Somalia
Posted on September 4, 2022

HIRDO

Senior Finance Officer – Mogadishu, Somalia

Vacancy Announcement-Horn International Relief and Development Organization

Job Title: Senior Finance Officer

Organization: HIRDO

Location: Mogadishu

Posted: 04 Sep 2022

Closing date: 11 Sep 2022

HIRDO is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to HIRDO policies and procedures and donor compliance.

KEY RESPONSIBILITIES:

Quick System and Month End Processing

Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates.
Posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
Ensuring a backup and retention procedure is in place and followed for all master files.
Review of key journal prior to loading – field financial reports balance sheet revaluation, currency clearing and adjustment journals.
Ensure that all month end sequentially filed monthly journals are presented to the Programme Manager and Executive Director for signature before the 22^nd of every month.

Financial Reports

Review of Monthly payrolls.
Preparation of the staff deductions
Preparation of the Balance sheet file.
Preparation the LOC Estimate.
Assist in preparation of the FM and TR reports

Budgets & Donor Reports

Assisting the Finance Manager in the preparation of the budget proposals.
Work on Grant and preparation of forecasts and spending plans for grant meetings.
Ensure Budgets are coded and uploaded in the Online system.
Ensuring donor regulations are adhered to for all aspects of the operations
Assist the Finance Manager in the preparation of timely donor reports as per the donor agreements & contracts

Bank & Cash management

Supervision of the processing of bank and cash transactions.
Review finance documents
Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
Preparation of Cash forecasts and Cash Transfer Requests (CTR) for the Country Program.
Ensure that there is sufficiency of bank reserves at all times.
Ensuring that the bank updates and correspondence are done.

Field Office Training & Support

Acting as the primary liaison for the field office finance staff for policy or procedure questions.
By frequent visits to the field offices providing training to finance staff on HIRDO accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
Train on budget tracking, salary mapping, review burn rates and provide advise if spending is not happening according to plan.
Identify areas of staff development. Review of field office financial reports and providing feedback on areas of improvement.

Audit

Internal audit activities as required by the Finance Manager.
Assist in grant audits and verification

Staff management

Regular and open communication with HIRDO staff from all departments.
To represent the finance department in the weekly tender committee meetings when nominated to do so.
To be the Finance Manager’s back up in all aspects.
Carry out finance orientation for new incoming staff and training non-finance staff.

QUALIFICATIONS

A bachelor’s degree in Finance/Business Administration with minimum CPA qualification.
At least three years of finance and accounting experience in a similar post.
Knowledge of fund accounting, procurement and financial management.
Knowledge of Microsoft Office software. Quick System Accounting is an added advantage.
Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation.
Excellent interpersonal, organizational, and time management skills.
Supportive personnel management style and ability to work in and as a team.
Strong leadership skills.
Excellent spoken and written English and Somali

HOW TO APPLY

Interested candidates should send their resumes on or before September 11^th 2022 to Hirdo.somalia@hirdo.org Only complete applications sent through email will be considered.

Complete applications will have a cover letter, curriculum vitae, copies of relevant academic certificates, and names and contact information of three references.

Only shortlisted candidates will be contacted for an interview.

Child Safeguarding and PSEA Commitments:

HIRDO has a zero tolerance for any form of abuse/harassment, and staff are expected to uphold the organizational values. We are determined to keep our beneficiaries safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of vulnerable children and adults from any form of abuse.

Equal Opportunity:

HIRDO is equal opportunity employer & committed to achieved workforce diversity qualified personnel.

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