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Shabelle Bank
Senior Procurement Officer (External) – Jigjiga, Somali Regional State of Ethiopia
Deadline: Jun 9, 2022
Job Description
- Provide to the supervisor the technical oversight and input to manage staff support to, delivery of, and implementation of, all procurement support systems according to Bank Procurement policies and procedures.
- Provide planning support and advice to those making a procurement request, then process and manage the procurement process in accordance with Bank policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
- Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status.
- Prepares and submit to daily, weekly, monthly, quarterly and annual procurement reports to the supervisor.
- Perform buying duties when necessary.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Compare suppliers’ bills with bids and purchase orders to verify accuracy.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
- Determine if inventory quantities are enough for needs, ordering more materials when necessary.
- Ensure that all procurements are managed, tracked and recorded.
- Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Respond to customer and supplier inquiries about order status, changes, or cancellations.
- Maintain sufficient stock levels of all items for unhindered operations
- identify, and suggest items that should be part of a pre-approved tender process and ensure that open and free competition for procurements is adhered too.
- Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
- Update inventory and ensure that stock levels are kept at appropriate levels.
- Analyze quotations and prepare bid analysis.
- Follow up with suppliers to ensure prompt delivery.
- Provide regular support to staff under the supervision of the procurement.
- Perform related tasks as instructed by supervisor.
- Establishing professional relationships with clients as well as vendors and suppliers.
- Ensuring all stock is packaged appropriately and delivered to the correct location in a timely manner.
- Review field office procurement records to ensure compliance, maintain appropriate purchase documentation and obtain the necessary approvals.
- Collects Performa invoices in sealed envelope upon receiving purchase requisitions
- Prepare bids documents according to the detail specification;
- Prepare the quarterly and annual report regarding goods purchased locally, goods received from donors as well as goods on transit
Skills and Qualifications
- Degree in Accounting, Purchasing & Supply management, Business management /Marketing or related preferred field.
- A minimum of 5 years progressive practical experience in logistics, Procurement within NGO in the field of supply chain management
- Excellent command of written and spoken English, Somali and Amharic
- Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
- Good analytical and strategic thinking skills.
Required Skills and Competencies:
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- Good organizational and problem-solving skills, with an analytical approach, interpersonal, management and leadership skills.
- Excellent communication, negotiation, interpersonal, organizational and customer relations skills, Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities.
- Basic computer skill in; word, excel, email, access and related software required.
- Excellent communication and customer relations skills.
- Ability to communicate both orally and in writing in English.
- Ability to work well with management and staff at all levels
How to apply
Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) through hrrecruitement@shabellebank.com
NB: Please note that only short-listed candidates will be contacted at all stages of the selection process. Hard copy or physical applications will not be accepted. The Bank has the right to cancel the post advertised.
Women applicants are highly encouraged to apply.
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