2021-06-14

Sub grant Compliance Officer – Mogadishu, Somalia

Mogadishu, Somalia
Posted on June 14, 2021

Mercy Corps

Sub grant Compliance Officer – Mogadishu, Somalia

Position Title: Sub grant Compliance Officer

Duty Station: Mogadishu

Position Category: Full-time

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Mogadishu and the entire Somalia, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

GENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of the Deputy Finance Manager, the Subgrant Compliance Officer is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement. The Subgrant Compliance Officer is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.

ESSENTIAL JOB FUNCTIONS:

Assist the Deputy Finance Manager in conducting subgrantee pre-award assessments
Provide on-going training and support to subgrantees in Mercy Corps subgrant financial procedures and assist in conducting formal subgrantee training workshops.
Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
Assist in subgrantee site audits and prepare site visit reports.
Follow up on all subgrant compliance issues, audits, and document resolutions.
Maintain subgrant tracking sheet as well as financial files in accordance with the Field Finance Manual.
Process subgrantee payments and reconcile subgrant financial tracking sheet to general ledger in Navigator
Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
Work with sub-grantees in Cost Share/Match reporting and keeping a tracking sheet.
Maintain filing system for Cost Share/Match vouchers reported by sub-grantees
Entering local sub-award cards in Navigator
Entering local sub-award financial reports in Navigator
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Other duties as assigned.

Do This

SUPERVISORY RESPONSIBILITY: None

ACCOUNTABILITY

REPORTS DIRECTLY TO: Deputy Finance Manager

WORKS DIRECTLY WITH: Finance Director, All country office finance staffs, Program and Operations staffs supporting Mercy Corps activities in the entire Somalia.

KNOWLEDGE AND EXPERIENCE:

Three or more years of finance experience, including budgeting and grant management or auditing
A university degree in finance, accounting or a related business field is required.
Two years experience in the Finance Department of an non-governmental organization
Good understanding of major international donor rules and non-profit accounting
Prior experience with computerized general ledger software
Advanced computer skills in MS Office programs, particularly Excel and Access.
Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
Excellent oral and written English skills

SUCCESS FACTORS:

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor sub grantee compliance as well as to provide support and training for sub grantee personnel is critical. The Sub grant Compliance Officer must be willing to travel to Mercy Corps field offices, sub grantee offices and project sites.

Mercy Corps is an equal opportunity employer and both Male and Female candidates are encouraged to submit applications through https://www.mercycorps.org/careers/national only shortlisted candidates will be contacted.