SUPPLY ACTIVITY OFFICER

EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

		Job Title	: SUPPLY ACTIVITY OFFICER
		Work Location	: BAIDOA_SOMALIA
		Start date	:	AS SOON AS POSSIBLE
		Length of contract	: Fixed term (1year) 100% with 3 to 6 months’ probation period.
	Main Purpose

Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programs (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission

Accountabilities

Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:

Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)

Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)

Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office (coordination or project level) ensuring an efficient shipment of goods

Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols

Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission

Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description

MSF Section/Context Specific Accountabilities

1. Procurement & Management

• Coordinate with coordination team and project team to forecast procurement needs and plan purchasing activities accordingly.
• Source, negotiate, and manage relationships with suppliers and vendors to ensure cost effectiveness and quality compliance.
• Prepare purchase orders using UF, track delivery timelines, and ensure MSF procurement procedure respected and applied.

2. Inventory & Warehouse Management

• Monitor inventory levels and perform regular spot check and do 4M stock inventory to prevent stock outs or overstocking.
• Ensure the MSF standard storage procedure applied for medical, logistics, and handling of materials in warehouses.
• Maintain inventory records in the UF or inventory management system. Coordinate with storekeeper for stock reconciliation and reporting.

3. Logistics & Distribution

• Manage transportation and distribution of goods to ensure timely delivery and use FEFO. Optimize shipping routes and logistics costs.
• Coordinate customs clearance and import/export documentation for international shipments. Handle logistics disruptions and develop contingency plans.

4. Planning & Coordination

• Support demand and supply planning to align production and inventory levels with customer needs Collaborate with other teams to ensure smooth operations across departments.
• Assist in forecasting and budgeting processes for the supply chain function.

5. Reporting

• Ensure supply chain processes MSF Policies
• Maintain accurate and up-to-date documentation for audits and inspections.
• Generate regular reports on KPIs such as delivery performance, cost savings, stock turnover.

Requirements

Education		Essential secondary education
	Desirable technical diploma, in supply chain or commerce related studies
Experience		At least 2 years’ experience in supply chain related jobs or in the logistics
		department
	Desirable proven understanding of MSF Field Logistics
Language		Essential mission language and local language desirable
Knowledge		Computer literacy
Competencies		Results and Quality Orientation L1
	Teamwork and Cooperation L1
		Behavioural Flexibility L1
	Commitment to MSF Principles L1
		Service Orientation L1
		Stress Management L2

How to apply:

If you meet the above requirements, please email your CV & motivation letter as a SINGLE FILE in PDF format no later than 5^th December 2025 under the subject “SUPPLY ACTIVITY OFFICER” All Education/Experience/trainings/etc, that is Not supported with certified documents, shall not be considered

Female Candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training

Apply Here

 

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media: