Level 1:  A basic criminal record background (DBS) check is required/equivalent police record check.

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK or equivalent in other countries).

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Staff reporting to this post:non

Dimensions: Save the Children has been working in Somalia for more than 60 years. The Country Office has over 650 staff across 14 field offices (Boroma, Burao and Hargeisa in Somaliland; Bosasso, Gnarowe, Galkayo and Gardo in Puntland; Beletweyne in Hirshabelle, Adaado, Abudwak in Gal- Mudug, Baidoa in Southwest, Kismayo &Dhobley in Jubaland and Mogadishu in Banadir Administration) & Our Country Office coordination and administration base is in Mogadishu,

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 650 staff.

MAIN RESPONSIBILITIES

•With Help of Log Officer Receive procurement requests from different sections and prepare purchase plans with a view of ensuring cost effectiveness, timely procurement and quality of goods.

•Work with Logistics officer and country Logs manager for the supplies to be procured from Nairobi or internationally.

•Ensure procurement procedures are carried out in line with Save the Children policy and the Minimum Standards.

• Ensure donor procurement policies, guidelines and specific requirements are strictly met.

•Establishment and maintenance of ethical, professional working relationships with suppliers.

•Monitor progress on contracts and remind both SCI management and other parties about end dates of framework contracts.

•Ensure the implementation of procurement policies and procedures within the Adado office.

•Review procurement plans to ensure that program activities are accomplished

•Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

•Ensuring that a transparent and responsive procurement process is implemented and maintained.

•Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

•Ensuring that all Supplies, services and equipment’s required are delivered in time.

•Maintain supplier information for regularly purchased items, and be informed of current local market conditions.

•Support in Supplier selection, Supplier appraisal and contract formation

Warehouse and Stocks Management

• To be responsible for the stores management and implementation of systems.
• Monitor office stock levels and advise on appropriate stocking and replenishment to meet project demands.
• Ensure appropriate packing and loading of materials for dispatch and supervise material loading, and unloading.
• Track and confirm delivery of goods to their final destination.
• Update and maintain the asset register and ensure that all assets are logged and issued with a unique asset number.
• Responsible for ensuring each item is stored in the appropriate manner, is easy to access and has an updated stock card /Bin Card including minimum reorder level.
• Maintain a complete filing system to include all documentation e.g. GRNS, inventories, way bills, packing lists, distribution reports etc.
• Ensure that any incoming items match the waybill, LPO and advise the LO of any exceptions and to issue Goods Received Notes (GRN’s) for any items received.
• Ensure the stores are kept in a good reparative order, are kept locked and are clean and tidy.
• Plan medicines and supplies management activities to complement and coordinate with project activities.
• Ensure the proper labeling and storage of drugs and supplies in the warehouse and make sure that drugs are used before their expiry dates.
• Keep safety stock of essential drugs for emergency use.
• Calculate/compile the monthly consumption of drugs and submit to DHPM timely.
• Put a system in place to minimize wastage of drugs and supplies.
• Ensure that program supplies are available in a timely manner.
• Comply with all policies and regulations related to safety, cleanliness and infection control in the pharmacy. Carry out any other duties and/or responsibilities assigned by the immediate supervisor

Fleet Management

·         Provide day-to-day supervision to the drivers to ensure that all the vehicles are properly cleaned, well maintained and driven/used as per the policies of the organization.

·         Ensure that the allocation of vehicles and drivers is done as per plan and in an effective manner in response to authorized transport requisitions.

·         Ensure that Logbooks are duly filled and Checklists are completed by the drivers on a daily basis and the information contained in them is collated and recorded in the appropriate manner.

·         In collaboration with the LO ensure that all vehicles receive scheduled preventative maintenance and faults are rectified efficiently. All vehicles, including the communications equipment, remain in operational condition at all times.

·         Assist the LO to ensure that the reports related to vehicles are generated as per deadlines and all records e.g. Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports are well kept.

Transportation & Freight

·         Arrange for transportation of goods and equipment’s between offices or to field sites and ensure that the goods are securely packaged and loaded to prevent damage during transportation.

·         Compile accurate documentation relating to the movement of items between locations, whether as a transfer or for distribution.

General

·         Report, as required, on project work and any management issues arising in each assignment (to the area management teams)

·         Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.

·         Ensure that all work is carried out in a way that is sensitive to community needs and gender and children issues. In particular to promote the full and equal participation of women and children in all aspects of the work.

·         Within reason, implement additional actions and responsibilities, as requested by your line manager.

·         holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions

·         willing to take disciplined risks.

Integrity:

·         honest, encourages openness and transparency; demonstrates highest levels of integrity

·         Previous experience of managing a similar logistic work.

• Minimum 2 years proven work experience logistic management within a busy working environment such as financial institutes or INGOs

·         Good English language command.

·         Good computer and writing skills.

·         Supportive personnel management style.

·         Good communication and interpersonal skills.

• High level of integrity and ability to work as part of a professional team
• Ability to work under high pressure to meet tight deadlines
• Politically and culturally sensitive with qualities of patience, tact  and diplomacy
• Commitment to the aims and principles of SCI. In particular, a good understanding of the SCI mandate and child focus and an ability to ensure this continues to underpin our support
• Commitment to SCI Child Protection Policy
• Computer literate (ability to use advanced excel)
• A basic level of written and spoken English and good command over Somali
• Proven ability to handle challenging work load
• Cross-cultural experience, understanding and sensitivity;
• Excellent interpersonal and written and oral communication skills;
• Commitment to Save the Children values

Desirable:

•           Previous work experience in Adado district of Galgadud region is an asset

Female qualified candidates are strongly encouraged to apply

Interested and qualified applicants can view the profile and apply for this position through the below URLs:-

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=2100094H&lang=en