Supply Chain Assistant   – Open to Somali Nationals Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Dimensions:

Save the Children operates across all zones in Somalia/Somaliland and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $100million annual budget turnover, more than 70 active awards at any time and over 650 staff.

ROLE PURPOSE:

The Supply Chain Assistant is responsible for supporting lower threshold procurement, and fleet management as well as handling documents and filing.

SCOPE OF ROLE:

Reports to:Supply Chain officer

Staff directly reporting to this post: None

QUALIFICATIONS  AND EXPERIENCE 

• Minimum Bachelor’s degree in supply chain or business administration, Public Administration, economics, finance or other relevant disciplines.

KEY AREAS OF ACCOUNTABILITY:

Procurement responsibilities: 

• Assist the delivery of timely procurement services in accordance with SCI procurement policy and procedures as well as that of the respective donors
•  Support the payment documents are prepared and submitted to finance in time
• Support in monitor contractors/ ongoing contracts status for possible termination/ renewal and advise the logistics officer on the timing.
• Assist in collecting request for quotations low threshold procurements and support in the clearance of departmental visitors timely.
• Support in timely preparations of support documents for supplier payment.
• Assist/ support in lower threshold procurement process.
• Ensure proper filing system is maintained in the office.
• Ensure all procurement activities are carried out in line with SCI procurement policies and procedures at all times
• Coordinate with program colleagues on the procurement requests submitted and ensure their timely finalization
•  Ensure supplier invoices are received timely for payment facilitation.

Filing:

• Responsible for filing and archiving of procurement files neatly as per SCI filing system
• Improve the accuracy of the filing system
• Retrieve paperwork when it is requested
• Input paperwork into an electronic database when needed
• Update records with new information
• Perform regular quality checks on the filing system
• Keep logs of paperwork that is taken out
• Ensure that sensitive information of SCI is safeguarded

Fleet and Transport  management

• Assist Supply chain officer in ensuring fleet data is accurate and filed properly on monthly basis.
• Manage daily fleet shuttling in most efficient way to achieve maximum utilization of fleet resource
• Set up weakly staff pick up and drop plans of the office – ensuring that vehicles are allocated to program and other departments in an efficient manner and in coordination with supply chain officer and field manager.
• Prepare re-fuelling vouchers and seek approvals from office management as well collects log sheets and ensure it is properly filled.
• Train drivers on child safeguarding, SCI driver’s manual for compliance on policies and procedures.
• Prepare monthly fleet utilization and availability and analysis data using Profleet system
• Monitor fleet contracts and advice contract end dates timely.

Asset Management

• Ensure proper tracking, maintenance and recording of all SCI assets in Bosaso.
• Ensure that each staff member in Bosaso is accountable for every asset assigned to them using personal issue form.
• Ensure quarterly physical check of assets and submission of asset reports to relevant members for review.
• Liaise with Bosaso supply chain officer and area supply chain manager to recommend disposal of assets in Bosaso.
• Ensure that an up-to-date filling system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee’s contract

General

• Report, as required, on project work and any management issues arising in each assignment (to the area management teams)
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.
• Ensure that all work is carried out in a way that is sensitive to community needs and gender and children’s issues. In particular, to promote the full and equal participation of women and children in all aspects of the work.

Application will be closed on 30th  October  2023

Only qualified female candidates shall be considered for this post.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

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