2022-10-21

Supply Chain Assistant (Procurement) – Baidoa, Somalia

Baidoa, Somalia
Posted on October 21, 2022

DRC

Supply Chain Assistant (Procurement) – Baidoa, Somalia

Organization: DRC – Danish Refugee Council
Location: Baidoa
Closing Date: 2022-11-03

Overall purpose of the role:

The Supply Chain Assistant (Procurement) is responsible for procurement of programme goods, services and works and supporting improvements in procurement functions.

Responsibilities:

Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the Procurement team leader.
Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
Regularly review, update and share the information management databases and trackers to the Procurement team leader or manager.
Assist with the preparation of contracts and amendments of contracts when needed.
Assist in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
Constantly search the market for new suppliers that may provide better service or value for money for DRC.
Assist in the maintenance of the suppliers list using the Supplier Profile and Registration Form.
Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
Prepare and submit payments of suppliers to finance on a timely manner
Screen the suppliers in anti-terrorism databases
Ensure the non-winning suppliers receive notification from DRC about the status of their bids
Conduct duties in accordance with DRC Somalia programme Standard Operating Procedures (SOPs);
Conduct duties in accordance with DRC Code of Conduct.
Any other duty delegated by Line manager.

Key performance Indicators

% PRs processed on time (as peer standard processing times issued by CO)
Contract closure checklist is used to close all procurement files
For each procurement conducted, supplier database and forms and updated and filed
All approvals on SC documents are as per IDRA
Participation in monthly Lessons Learnt Exercise
All procurement trackers for procurement are updated
All Minimum Operating Procedures from Supply Chain Operation handbooks are adhered to

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

University degree
Understanding of the local market
Good skills MS Word, Excel, Outlook, Power point
Good interpersonal and team skills
Basic knowledge of procurement principles
Commitment to humanitarian principles and values
Commitment to and understanding of DRC’s aims, values and principles
Certificate in Humanitarian Logistics and/or Procurement would be an advantage
Excellent communication skills in English is required.
Fluency in Somali and knowledge on the local context.

Conditions

Contract: 6 Months with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for National Staff in Somalia; Employment band Non-Management I2

Availability: Immediately

Duty station: This position is based in Baidoa – Somalia

Reporting Line: Base Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies.

Please submit your application and CV in English no later than 3rd November 2022.

Apply Here

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