2021-11-29

Supply Chain Manager – Damal Cafimad Project (3 Positions) – National Position – Beletweyne, Hudur, Garowe, Jowhar & Baidoa, Somalia

Beletweyne, Hudur, Garowe, Jowhar & Baidoa, Somalia
Posted on November 29, 2021

Save the Children International

Supply Chain Manager – Damal Cafimad Project (3 Positions) – National Position – Beletweyne, Hudur, Garowe, Jowhar & Baidoa, Somalia

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VACANCY ANNOUNCEMENT

Supply Chain Manager – Damal Cafimad Project (3 Positions) – National Position

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Contract Duration: TBD

The Application will close on 8th December ,2021

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

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TITLE: Supply Chain Manager – Damal Cafimad Project (3 Positions)

TEAM/PROGRAMME: Supply Chain	LOCATION: Beletweyne, Hudur, Garowe, Jowhar &Baidoa
SCI GRADE: TBD	Job Type: Somali National

CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the children international Somalia country office is seeking a Supply Chain Manager for the anticipating Damal Caafimad Health Project.

The Supply Chain Manager will be responsible for the overall responsibility for the supply chain activities of Damal Caafimaad Project. S/he will provide leadership and technical support in the execution of supply chain operations of the project with a view to facilitating the efficient and timely delivery of all goods and services required.

S/he will ensure that all supply chain and related policies and procedures of the Save the Children and donor are strictly adhered. She/he will also support the local partners’ staff in capacity building and strengthening and ensuring compliance with contractual obligations.

SCOPE OF ROLE:

Hierarchically Reports to: TBD

Functionally Reports to: TBD

Dimensions: Save the Children works in several regions in Somalia/Somaliland with a current staff complement of approximately 650 staff

Staff directly reporting to this post: – TBD

KEY AREAS OF ACCOUNTABILITY:

Procurement

Quantification of project goods / service requirements
Support to finance in preparation of project budgets
Support to program development in preparation of risk assessments
Scheduling of procurement / budgets – in line with program delivery activities
Preparation and submission of project Procurement Plans
Initiate and manage all procurement tasks in line with schedule in project PP:
Drafting of Invitation to Bids and procurement notices
Advertisement of procurement / tender processes
Execution of procurement process from advertisement to Bid Evaluation Report
Drafting and finalization of Bid Evaluation Reports
Execution of the tender award and drafting of contracts

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Contract management
Payments processing and invoice reconciliation
Management of supplier relationships /performance
Facilitate procurement systems reviews / audits
Procurement reporting and tracking of Key Performance Indicators
Ensure that all procurements or the project are conducted in an efficient and transparent manner, in line with procurement policy & scheme of delegation of SCI and donor requirements.
Work with project team to ensure that both local and international procurements request are placed in line with the procurement plans and in a timely manner
Monitor performance of procurement teams as well as suppliers and ensure that measures are in place to deal with delays and non-performance.
Ensure that Framework Agreements are developed for local procurements in the Area Office.

Inventories and Stock Management

Ensure that all procured materials are properly stored and recorded and that all warehouse policies conform to SCI policies and procedures.
Perform regular checks to ensure that the movement of inventories to or from the warehouses is accurately documented; authorized and necessary paperwork is done as per procedure.
Ensure that warehouse staff record movement of supplies in Total Inventory Management (TIM) and that the data in TIM matches with the with physical stock balances
Plan for and supervise monthly stock inventories and ensure that effective stock keeping system is in place.
Analyze project storage needs and ensure that adequate and appropriate and warehousing facilities is secured

Asset Management

Ensure that the records of Assets and Equipment for the project are maintained in line with the Assets management policy.
Coordinate with the logistics staff to ensure that all the changes to the assets & equipment’s locations, conditions are reflected timely and correctly.
Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the policy of Save the Children.
Ensure regular physical check of assets and submission of monthly asset reports

Freight Management and Customs Clearance

Ensure that custom clearance is obtained for all incoming goods as well as goods that are being transported to the field offices from the relevant government agencies.
Ensure efficient management of supplies transportation within the Area of operation.
Ensure that accurate documentation takes place in relation to the movement of items between locations.

Filing and Reporting

Implement standard Save the Children logistic procedures systems for the project
Ensure that monthly logistics reports are produced and disseminated on time.

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Ensure that all paperwork is kept according to the policies and procedures of the organization and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by the Area Representative or the Head of Logistics.

Project Management Support

Participate and provide technical Supply Chain support in the design, development, and bidding stages of projects
Support monitoring of Supply Chain performance as part of on-going project management processes
Contribute to scheduled and adhoc project reports
Assist with complex and multi-disciplinary problem-solving using knowledge in own field of specialization

COMPETENCIES AND BEHAVIOURS

Delivering Results:

Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation
Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
Creates and applies measures and metrics to track performance
Holds others accountable for achieving results and challenges underperformance
Demonstrates financial awareness and a concern for cost effectiveness

Working Effectively with Others:

Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes
Breaks down silo working and challenges behaviors that are not collaborative
Actively listens to new and different perspectives and experiences of those they work with
Proactively supports team members and trusts their capabilities
Knows when to follow and lend leadership to strengthen other leaders
Recognises when trust is broken and seeks to resolve conflict and re-establish trust

Problem Solving and Decision Making:

Gathers the right information and uses critical thinking to make effective and timely decisions
Knows when to involve others in a decision
Demonstrates awareness of the wider external influences that impact on decision making
Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts
Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

Develop Self and Others:

Gives regular positive and constructive feedback to others
Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

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Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
Coaches others to learn from their experiences on the job and to use the resources available to them

Innovating and Adapting:

Openly talks about doing things differently, pushing the boundaries and ways of working to drive improvements
Demonstrates flexibility in following processes and procedures, while remaining true to the organisation’s values
Anticipates change and adapts their (and team’s) plans and priorities accordingly
Builds the confidence of others in their own ability to develop new ideas and embrace change
Generates learning for the organisation and evidence for the impact and quality of our work

QUALIFICATIONS AND EXPERIENCE

Essential

Master’s degree in procurement / logistics / Supply chain management
Advanced diploma or higher qualification in Procurement & Supply from the Chartered Institute of Procurement & Supply (CIPS UK) or comparable professional body
A minimum of eight years of supply chain management experience, preferably primary level health service delivery
A demonstrated record of ensuring availability of supplies, preferably essential medicines in complex environments
Demonstrated experience in conflict-impacted, fragile settings. Experience in Somalia is strongly preferred
Experience developing operational and supply chain capacity in required
Detail oriented with excellent record keeping skills
Experience with transport management systems
Willingness to travel to a remote, rural area
Experience implementing and overseeing stock keeping systems

Additional job responsibilities.

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

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Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Female qualified candidates are strongly encouraged to apply.

Interested and qualified applicants can share their CVs and motivation letter through below email quoting the subject of the position and location that they are applying for.

somalia.vacancies@savethechildren.org

NB: this position is subjected to the fund approval and offers will not be extended until fund has been granted.

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