2023-03-15

Supply Chain Officer – Dolow, Somalia

Dolow, Somalia
Posted on March 15, 2023

DRC

Supply Chain Officer – Dolow, Somalia

Organization: DRC – Danish Refugee Council
Location: Dolow
Closing Date: 2023-03-20

Background:

The DRC Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Overall Purpose of the role:
The Supply Chain Officer (Procurement) is responsible for procurement of programme goods, services and works and supporting improvements in procurement functions. The position reports on procurement information to the Supply Chain Team Leader of Dolow regularly.

Responsibilities:
•   Review and ensure completeness of all requisitions and communicates with area procurement team leader /manager.
•   Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the Supply chain Team leader.
•   Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
•   Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
•   Communicate with budget holders and requesters on approvals and clarifications on their Request Orders.
•   Regularly review, update and share the information management databases and trackers to the supply chain Team leader.
•   Prepare the RFQ and ITB relevant documents, as well as TOC (tender) reports for procurement & tender committee review.
•   Assist with the preparation of contracts and amendments of contracts when needed.
•   Participate in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
•   Constantly search the market for new suppliers that may provide better service or value for money for DRC.
•   Maintain and update vendor list using the Supplier Profile and Registration Form and vetting.
•   Participate and facilitate the supplier pre-qualification process.
•   Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place.
•   Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
•   Support in ensuring purchased assets is registered in the inventory database and liaise with the Assets department.
•   Prepare and submit payments of suppliers to finance on a timely manner.
•   Screen the suppliers in anti-terrorism databases.
•   Ensure the non-winning suppliers receive notification from DRC about the status of their bids.
•   Conduct duties in accordance with DRC Somalia programme Standard Operating Procedures (SOPs).
•   Conduct duties in accordance with DRC Code of Conduct.
•   Any other duties allocated by the line manager.

Key performance Indicators: (in bullet points)
•   % PRs processed on time (as peer standard processing times issued by CO)
•   Contract closure checklist is used to close all procurement files.
•   For each procurement conducted, supplier database and forms and updated and filed.
•   All approvals on SC documents are as per IDRA.
•   Participation in monthly Lessons Learnt Exercise.
•   All procurement trackers for procurement are updated.
•   All Minimum Operating Procedures from Supply Chain Operation handbooks are adhered to.
Education, experience & technical competencies. (include years of experience)

Essential:
•   University degree in Logistics, Business Administration, Economics, Engineering Management or similar
•   Certificate in Humanitarian Logistics and/or Procurement would be an advantage
•   Experience of working with UN or Non-Governmental Organizations.
•   Minimum 2 years of experience in procurement with NGOs
•   Understanding of the local market, local legislation related to contracts, suppliers, contractors and customs clearance, business registration requirements and tax regulations.
•   Understanding of the procurement rules and regulations of major international donors.
•   Very good skills MS Word, Excel, Outlook, Power point
•   Very good interpersonal and team skills.
•   Knowledge of procurement principles and contract management.
•   Commitment to humanitarian principles and values.
•   Commitment to and understanding of DRC’s aims, values and principles
Languages:
•   Fluency in written and spoken Somali & English.

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:
•   Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables
•   Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
•   Taking the lead: You take ownership and initiative while aiming for innovation.
•   Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
•   Demonstrating integrity: You act in line with DRC’s vision and values
Conditions

Availability: April 2023

Duty station: Dolow

Reporting to: Area Manager

Duration: 9 Months with possibility of extension based on performance and funding

Contract: This position is graded as Band H-Non-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.
The position is open to National (Somali)ONLY

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

For general information about Danish Refugee Council, please visit www.drc.ngo

Application:
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 20th March 2023

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

Apply Here

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