Description

• Planning and managing events for the office and for visiting missions:
   
  • Draft and disseminate invitation letter and agenda, follow-up confirmation, register participants, and make sure all required documentations are accurately recorded proactively.
  • Identify cost items and prepare budget estimates for the event and Select appropriate vendor and reserve venue
  • Follow-up approval and secure booking – Provide logistic support for regional and international participants
• Provide full support to GPs activities at the office:
  • Administrative, logistic, and general office support to all visiting missions
    • Provide tasks teams with operational and administrative procedures
    • Ensure effective support for visiting mission inquiries about hotels, transportation, local security clearances
  • Work closely with Senior staff
  • Liaise with internal and external clients, stakeholders, partners, and beneficiaries to arrange meetings for missions
  • Provide logistic support for missions, such as transport (car rental), accommodation, and travel requests.
  • Handle VC and audio conference requests through eservices and ensure connection in close collaboration with IT staff
• Provide full Administrative and RM support:
  • Receive and register all incoming invoices
  • Ensure accurate transmission of invoices to relevant parties following the RM process
  • Be a liaison between the bank and the RM team
  • Liaise with vendors to ensure invoices are received on time and follow-up with RM colleagues to make sure payments are prepared accordingly
  • Ensure physical and electronic archive of documents (correspondences, invoices, payments, reports, ect…) through physical archive and WBDocs
• Back up for the Program Assistant
  • Support to the Resident Representative
    • prepare meeting for the ResRep
  • Office running
    • handle administrative tasks

Selection Criteria

• Bachelor’s degree Management, Accounts, Commerce, Business, IT or other related field with 2 years of experience, or equivalent combination of education and experience
• Minimum of 6 months experience of relevant WBG experience
• Positive work attitude and teamwork, willing to help colleagues even outside of prescribed responsibilities, ability to maintain a clear head under pressure, and ability to work under tight deadlines
• Highly organized; does not let items fall through the cracks nor need to be reminded of tasks
• Self-starter, who pays attention to detail, is well organized and focused, and works with minimal supervision
• Accepts new challenges and responsibilities to develop self, understand the big picture and benefit the corporation
• Ability to function independently as well as in a team with a high degree of motivation, flexibility and reliability
• Familiarity with WBG policies and procedures
• Strong communications skills, both verbally in in writing letters, e-mail, and meeting minutes/summaries; strong overall interpersonal skills
• Fully fluent in English and French, both verbal and written
• Advanced working skills in multiple software applications (Outlook, Word, Excel, and PowerPoint)

• Technology and systems knowledge – Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
• Project and task management – Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures – Demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays understanding of WB Job Details policies and procedures relevant to the area of assigned responsibilities and is able to apply/implement them.
• Versatility and adaptability – Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation – Exhibits positive and professional client service attitude; is able to understand clients’ needs and complete them professionally.
• Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication – Has good knowledge of official unit’s language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making – Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories. 

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media:

Telegram: https://t.me/qaran_jobs

Facebook Page: https://www.facebook.com/QaranJobs.so  

Facebook Group: https://www.facebook.com/groups/somaliajobs

Linkedin: https://so.linkedin.com/company/qaranjobs

Twitter: https://twitter.com/QaranJobs

Instagram: https://www.instagram.com/qaranjobs

………………………………………………………………………………………