Tender Notice For Supply And Delivery Of Shelter/NFI Kits To Winter Project In Banadir Regions, Somalia

Human Appeal

Tender Notice For Supply And Delivery Of Shelter/NFI Kits To Winter Project In Banadir Regions, Somalia

Supply And Delivery Of Shelter/NFI Kits (Plastic Sheet For Covering Shelter, Powder Detergent, Soap, Blankets, Jerry Cans, Sleeping Mats And Chlorine) To Winter Project In Banadir Regions

  1. General
  1. Scope of Bid
  1. HA-Somalia invites bids for the supply and delivery of shelter/NFI Kits (plastic sheet for covering shelter, powder detergent, soap, blankets, jerry cans, sleeping mats and chlorine) for winter project in Banadir regions. The material/goods are specified in greater details in the Sub Section of the Bid Documents.
  2. The successful Bidder is expected to complete the supply by the Intended Completion date which is given in the section II, effective from the signing of Contract.

2. Eligible Bidders

  1. This Invitation for Bids is open to eligible suppliers who are registered and Operational in Mogadishu with vast experience in providing the above mentioned items as per quality items.
  2. Bidders shall not be under a declaration of ineligibility for corrupt, fraudulent and coercive practices issued by HA-Somalia.
  3. Bidders shall not be involved in criminal acts/activities or associated with individuals and/or entities associated with criminal activities.

Corrupt, Fraudulent, Collusive and Coercive Practices

  1. HA-Somalia requires that all; HA-Somalia staff, bidders, suppliers or distributors, observe the highest standard of ethics during procurement and execution of all contracts. HA-Somalia shall reject any Bids put forward by Bidders or where applicable terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.
  1. The selection criteria for the items to be supplied
  1. Bidder’s should ensure that the items are in line with the specification and descriptions mentioned below in section III.

IMPROVING ACCESS TO SHELTER/NFIS FOR VULNERABLE IDPS IN MOGADISHU DURING WINTER AND COLD SEASON

  1. Bidder’s should ensure that the items to be supplied are in line with the items quality, right time and in right location.
  2. The Bidding Documents
  1. Content of Bidding Documents

The material / goods required, bidding procedures, and contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include:

  1. Bid Application with detailed specification and Instructions to Bidders (ITB)
  2. Company profile with detailed physically verifiable contact address
  3. Evidence of Past experiences in a similar work with International NGO & Local NGO (References; i.e. Certificates, PO, Contract, and so on)
  4. Registration certificates from the Banadir regional state
  5. Commercial certificate from the ministry of Trade
  6. Tax compliance certificate/Letter
  7. Bank statement for the last one year

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in the rejection of its bid.

  1. Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the bidding documents may notify through the Office line: (859574) or telephone number: 0613711015, this office line will available only working days (Sunday to Thursday) and working hours (8:00 Am to 4:00 PM). On 31 December 2021 office line will not be available.

  1. Amendment of Bidding Documents
  1. At any time prior to the deadline for submission of bids, HA-Somalia, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment.

IMPROVING ACCESS TO SHELTER/NFIS FOR VULNERABLE IDPS IN MOGADISHU DURING WINTER AND COLD SEASON

  1. All prospective bidders that have received the bidding documents will be notified of the amendment in writing and will be binding on them.
  2. In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, HA-Somalia, at its discretion, may extend the deadline for the submission of bids (if required).
  3. Preparation of Bids
  4. Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid, and HA-Somalia will not be responsible or liable for those costs.

  1. Language of Bid

The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and HA-Somalia shall be written in English language. Supporting documents and printed literature furnished by the Bidder may be in another language provided, the Bidder is ready to avail a translated copy at the Bidders cost if asked to.

  1. Bid Propose

The Bidder shall propose the Bid with complete detail and the appropriate Price Schedule, indicating the shares to be supplied in line with the availed item/share descriptions.

  1. Bid Prices
  1. The Bidder shall indicate on the appropriate Price Schedule the unit prices and total bid price of the goods it proposes to supply under the contract.
  2. Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account, unless otherwise specified. A bid submitted with an adjustable price quotation will be treated as non-responsive and will be rejected.
  3. Bid Currency

Prices shall be quoted in US Dollars ($).

IMPROVING ACCESS TO SHELTER/NFIS FOR VULNERABLE IDPS IN MOGADISHU DURING WINTER AND COLD SEASON

  1. Period of Validity of Bids
  2. Bids shall remain valid for the period of 8 days after the date of bid opening prescribed by HA-Somalia. A bid valid for a shorter period shall be rejected by HA-Somalia as non-responsive.
  3. Submission of Bids
  4. Channel of Bids Submission

All     suppliers    willing     to     apply     can     sent     their     bids     to    the     following     email     address: tor0082021.tender@humanappeal.org.uk

  1. Only COMPLETED SCANNED copies of Section II. Schedule of Requirements/PROJECT TITLE:

HA/SOM/TOR/008/2021.

  1. Scanned copies of bid document supporting documents requested should be attached in PDF form.
  2. Deadline for Submission of Bids

Bids must be received by HA-Somalia at the Human appeal specified above, no later than 5:00 PM on 1st January, 2022.

  1. Late Bids

Any bid received by HA-Somalia after the deadline for submission of bids prescribed will be rejected and will not be forwarded for the bid opening processes. The Bidder will assume the responsibility of un-possession of the bid documents.

HA-Somalia-Winter-2021-to-2022-Bid-Document_2021

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