Terms of Reference for Capacity Building for DBG Staff in Mogadishu Somalia

Daryeel Bulsho Guud (DBG)

Terms of Reference for Capacity Building for DBG Staff in Mogadishu Somalia

HUMANITARIIAN PARTNERSHIP PLATFORM (HPP)

Terms of Reference for capacity building for DBG staff in Mogadishu Somalia

  1. Introduction

CARE International and DBG are currently collaborating in the implementation of the “Humanitarian Partnership Platform (HPP)”.  The HPP forms part of CARE International’s capacity development support to DBG to enhance its operational and programming capacity.  As part of the efforts to develop its institutional capacity, DBG has proposed a set of interventions that targets program development, and enhancement of operations both at its headquarters and in the field.   Broadly, the HPP interventions components cover the following areas:

  1. Conducting a rapid needs assessment in key program sectors including education, livelihood, WASH, food security and protection in Galmudug and Benadir regions of Somalia
  2. Conducting training for DBG program staff on advanced programming in Somalia context, strategic planning, leadership and management and networking with other partners.
  • Undertaking capacity building to strengthen DBG’s operational functions and to scale up service delivery in the following support and trainings areas:
  1. Upgrade of financial systems and tools through the purchase of a modern financial management software application.
  2. Purchase scanner, essential office equipment and furniture.
  3. Training in use of new financial software and hands-on coaching on use of new software
  4. Training of DBG finance staff on financial management, Donor compliance and advance excel trainings.

DBG is therefore seeking the services of an experienced consultant/consultancy firm on a short-term basis to undertake two sets of trainings for its operations staff on; i) Quick books (updated version) and ii) financial management (Grants Management and Donor Compliance).  The ideal consultant/consultancy firm must have extensive years of experience in facilitation and delivering diverse training programs, experience in training materials development and institutional capacity building.

The consultant/consultancy firm will work closely with the DBG team and will facilitate the two sets of trainings for the operations staff.

  1. Objectives of the assignment

The main objective of the assignment is to enhance DBGs institutional capacity by equipping staff members with the necessary programming knowledge and operational skills to enhance the delivery of its joint programs supported by CARE International and other development partners.  More specifically, the training seeks to:

  1. Enhance the capacity of the operations staff in the use of the new financial software (Quckbook updated version), financial management with a focus on grants management and donor compliance.
  2. Scope of the training assignment

The scope of the assignment will include the following:

  1. Preparatory activities
  • Make contact with DBG program and operations teams to familiarize with the areas of training needs prior to the training and make necessary logistical arrangements for the trainings;
  • Prepare training materials and handouts for the various training components identified.
  1. Training activities
  • Training operations staff in the specified days.
  • Facilitate discussions on challenges experienced in operations in the Somalia context.
  • Reporting activities
  • Prepare a detailed training report.
  • Support to ensure the training evaluation are documented, collected and analyzed and included in the overall training report.

  1. Training components to be undertaken
Type of training Participants Training Materials Duration
Understanding Financial management software (Quick book updated version) All finance staff –       Software operating manual To be covered in 7 Days
Financial management (Grants management and donor compliances) All operations staff –       Grants management and donor compliance manual To be covered in 7 Days
  1. Training delivery methods

The consultant is expected to train the staff on the two components identified through a participatory and trainee-centered approach.  The consultant is however encouraged during the preparatory stage to explore with the staff what would work for them and to tailor the training material development to their needs:  The following are suggested as possible training methods:

  1. Technology/application based training
  2. Simulation
  • Instructor led training through presentations
  1. Role playing
  2. Case studies
  3. Activities timelines
Activities Indicative schedule in (days)
Inception·         Inception meeting with DBG teams to undertake preparatory work. 1
Preparatory work·         Develop/Review of training manuals

·         Ensuring that all materials are ready and all training materials and logistics are in place.

 2
Training·         Leading and facilitating presentations and group discussion for participants.

·         Ensuring that sessions are engaging and time is kept.

 7
Reporting·         Consolidate all the information generated during the exercise and compile a report. 5
Total number of days 15

  1. Deliverables
  2. Provide training for operations staff covering the following areas:
  3. Understanding Financial management software (QuickBooks updated version)
  4. Financial management (Grants management and donor compliance)
  5. Training report.
  1. Terms and conditions

Logistics: The consultant’s travel from base and in the field (project districts) including airport tax, food, and accommodation will be covered by DBG.

  1. Consultants profile

The consultant should have the following essential skills and knowledge:

  • Understanding of the development context of Somalia and aspects of institutional capacity building for local NGOs.
  • In-depth understanding of development context of Galmudug and Banadi regions.
  • In-depth knowledge of and technical experience in training facilitation for finance software applications and Microsoft spreadsheets
  • Substantial knowledge and experience learning methodological approaches and tools and strong skills in facilitating trainings on, generating debate and engagement.
  • Strong interactive facilitation skills and an adaptive, dynamic instructional approach to ensure learning remains tailored to specific staff needs
  • The ability to communicate technical subject matter (in oral and written form) to staff with varying technical knowledge and skills.
  1. Application procedures

Applications should include the following;

  • Cover letter (maximum 1 page) and updated CV’s of lead consultants and team members if applicable.
  • Technical and financial proposal:

Technical proposal

  • Which should include: (i) profile of the Consultant/firm to be involved in undertaking the assignment, (ii) brief technical capacity of the consultant/firm to undertake the assignment with particular emphasis on previous experience in this kind of work; (iii) Understanding of the TOR and the task to be accomplished, (iv) Methodology to be adopted to deliver the assignment and (v) a draft work and plan.

Financial proposal

  • Including consultancy fees and field travel, accommodation and transport cost; stationeries and supplies needed, but will be taken care of by DBG.
  1. How to apply
  • Interested and capable candidates should send their application documents to: Hesborn@dbg.so and CC Abdi@care.org and Halima.Mohamed@care.org before or on 25th of April 2022.
  • For any clarifications contact : Hesborn@dbg.so
  • The email subject line should read “DBG operations staff training” only relevant professional credentials should be attached with the application.

 

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