2021-09-28

Terms of Reference for NGO Capacity Building on Organizational Internal Control System

Somalia/Somaliland
Posted on September 28, 2021

CARE International

Terms of Reference for NGO Capacity Building on Organizational Internal Control System

Terms of Reference for NGO Capacity Building on Organizational Internal Control System

Background

The Somalia NGO Consortium (SNC) is a membership organization of national and international NGOs that work together to create an enabling environment for the efficient and effective delivery of humanitarian and development assistance to all the Somali people. The SNC has supported NGOs since 1999 through its core activities in coordination, representation, information sharing and advocacy. It has offices in Hargeisa (Somaliland), Mogadishu (Somalia) and Nairobi (Kenya), and presence in Garowe (Puntland), Baidoa (South West) and Kismayo (Jubaland). The Consortium currently has 93 members working across Somalia/Somaliland.

Introduction

This is the Terms of Reference (TOR) for the required technical support towards conducting capacity building training for local 6 NGOs staff, the selected consultant will build the capacity of local NGOs staff on organizational internal control system including HR, financial management, and procurement. The capacity building will be based on the gaps existing that selected local NGOs. This TOR, therefore, provides information on the overall objectives of the consultancy assignment, the general methodology, tools, and approaches, expected outputs/deliverables, and the required qualification and experiences of the consultant to conduct the training. Therefore, CSF is looking for a consultant to conduct the organizational internal control system capacity building to 6 local NGOs.

Objectives

Conduct 10 days training on organization internal control system (Program, finance, HR and procurement for selected local NGOs
Identify the existing gaps of the local NGOs to better understand their differences and the potential for increasing their knowledge in the system
Analysis on local NGOs systems and it works
Assessment of existing polices and systems of local NGOs with the aim to build their capacity on those systems.

Methodology

The overall assignment will utilize mixed participatory methods and will consult local NGOs and SNC on how to conduct the training, before and during training local NGOs will be participate in the process and will share their inputs on the training program schedule.

Expected Deliverables

Development of an inception report highlighting details of the deliverables and methodologies, detailed tools, and instruments (First the inception report will be approved by SNC before conducting the training
The agreement with the consulting company/firm can be cancelled if the inception report is not approved). This would include all practical operational tools that would be deployed in the assignment
Develop comprehensive training program schedule and with SNC to approve
First draft report – The outline for this delivery could be agreed in the inception report. But it should meet the training objectives put in the TOR. The timing frame could also be included in this TOR, as well.

Duration of Assignment

Time Frame of this assignment should be completed within a maximum of 10 working days including preparations meeting, and reporting from the commencement of the task. The consultant(s) should submit the detailed breakdown of the assessment timetable based on the following major activities as a guideline or suggestion:

Development design & tools
Meetings with local NGOS via zoom and assessed organization systems on financial, HR and procurement
Review of documentation
Preparation and submission of the first draft report

Requirements

Be good facilitator and familiar with Somali/Somaliland local NGOs
Agree with SNC team (management, technical leads) on the methodology of the assignment
Conduct the training and lead on the training process and outputs
Good understanding of Somalia/Somaliland (including power dynamics) and the operating conditions for NGO providing assistance in the region.
NGOs providing assistance in Somalia.
Familiarity with the Somali NGO Consortium.
Proven experience undertaking strategic evaluations.
Minimum of a degree in Social Sciences, gender, or any related field
Minimum of 5 years of professional experience in conducting capacity building for local NGOs
Proven experience in facilitation methodologies.
Good writing skills, including coherent and consistent documentation.