Invitation to Tender: Provision of Refreshments and lunch with Hall Rental for Staff Trainings

🗓️ Posted Date: 31-July-2025
📌 Project Title: Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas
📑 Tender Ref #: HIDIG/B-Weyne/SOM-36514/03
📍 Location: Beledweyne District, Hiraan Region, Somalia
📨 Submission Email: procurement@hidig.org
⏰ Submission Deadline: 12-Aug-2025, 23:59 PM EAT

PART 1 – INTRODUCTION

HIDIG Relief and Development Organization (HRDO) is seeking qualified service providers to deliver lunch and refreshments as well as provide hall rental for training sessions for project staff. Bidders are required to provide detailed food menus and ensure meals are hygienic, diverse, and culturally appropriate.

PART 2 – SCOPE OF SERVICES

The successful bidder will provide refreshments and lunch with hall rental for the following scheduled trainings.

Training Title	Item Description	Unit	Quantity	Frequency
B.8 BEmONC Training	Lunch & Refreshments	Person	20	5
B.8 BEmONC Training	Hall Rent for 5 days	Hall	1	5
B.9 IMCI Training	Lunch & Refreshments	Person	24	5
B.9 IMCI Training	Hall Rent for 5 days	Hall	1	5
B.10 SGBV & PSEA Training	Lunch & Refreshments	Person	27	4
B.10 SGBV & PSEA Training	Hall Rent for 4 days	Hall	1	4
B.11 CHWs Training	Lunch & Refreshments	Person	17	5
B.11 CHWs Training	Hall Rent for 5 days	Hall	1	5

PART 3 – BIDDER REQUIREMENTS

All bidders are required to submit the following documents and information:
• Valid business license and registration documents
• List of food and refreshments available at the bidder’s restaurant/catering facility
• Detailed BOQ for each training package indicating food items and service availability
• References for similar services provided in the past two years (client name, contact)

PART 4 – AWARD CRITERIA

Criteria	Weight
Essential Requirements	Pass/Fail
Technical Capability	30%
Pricing Competitiveness	40%
Hygiene/Food Quality	20%
Service Readiness/Setup	10%

PART 5 – BIDDER RESPONSE FORM

Section 1 – Essential Criteria

Bidders must answer all questions below. Incomplete responses may result in disqualification.

No.	Criteria	Bidder Response (Yes/No)	Comments or Attachments
1	Bidder accepts HIDIG’s Terms and Conditions of Procurement		Please read attached terms and conditions 📄 PDF Attachment
2	Bidder has a valid business registration certificate		Attach copy
3	Bidder is not under any sanctions or blacklisting
4	Bidder complies with hygiene and food safety standards		Attach hygiene certificate if any
5	Bidder has provided the required menu and BOQ for meals and drinks		Attach detailed menu
6	Bidder confirms availability of service within required dates

PART 6 – BIDDER CHECKLIST

No.	Required Document	Submitted (✔/✘)
1	Completed Bidder Response Form
2	Copy of Business License and Tax Certificate
3	Signed confirmation that the bidder accepts HIDIG’s Terms and Conditions of Procurement
4	Required menu and BOQ for meals and drinks
5	References and Past Experience

 

PART 7 – SUBMISSION PROCEDURE

From the date of this Tender Invitation, complete bids/tender documents clearly marked with:

HIDIG/B-Weyne/SOM-36514/03– [Your Company Name]

must be submitted either physically or via email as follows:

1. Physical Submission

Deliver to the HIDIG Beletweyne Office or HIDIG Mogadishu Office during official working hours: 08:30 – 17:00 (EAT), Sunday to Thursday.

Special Guide:

• Beletweyne Office Address: Area Shanta Dabakayo, Hilac, Howlwadaag, Beledweyne, Hiraan Region, Hirshabelle State Somalia.
• Mogadishu Office Address: Hodan District, Teleex Street, behind Fatxi Restaurant.
• Upon arrival, request the Procurement Unit to log your documents in the official Bids Register and obtain a submission receipt.
• Ensure your bid is sealed in an envelope clearly marked with the tender reference number.
• Late submissions will not be accepted under any circumstances.

2. Email Submission

• Send to: 📧 procurement@hidig.org
• Email Subject Line: HIDIG/B-Weyne/SOM-36514/03– [Your Company Name]
• File format: PDF or Word
• Maximum file size: 15MB per email (split into multiple emails if necessary)
• ⚠ Do not CC or BCC any HIDIG staff — doing so may result in disqualification.

Note:

• • All procurement processes will be conducted with full impartiality and fairness. No bidder shall receive preferential treatment based on identity, affiliation, or background. Any actions or behaviors that breach the principles of ethical procurement—including false allegations, misrepresentation, or attempts to influence the process—will lead to disqualification from the tender.
  • Both successful and unsuccessful bidders will be notified officially upon completion of the evaluation process.
  • For any complaints, clarifications, or additional information regarding this tender, please contact us via: procurement@hidig.org
  • 🌐 For more information about HIDIG Relief and Development Organization (HRDO), please visit: hidig.org

 

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